To create a timeline in Google Sheets, you first need to create a project. You can do this by clicking on the “Create Project” button on the left side of the spreadsheet window, or by entering the name of your project in the “Project Name” text box and clicking on the “Create Project” button. Once you have created your project, you can start adding task descriptions and color-coding. To add a task description, click on the “+” icon next to the “Tasks” column and enter your task description into the text box that pops up. To add color-coding to a task, click on the “+” icon next to the “Tasks” column and select one of Google’s predefined colors from the dropdown menu that appears. You can then view your timeline by week, month, quarter, or year by clicking on one of these icons: Week at Top Left Corner (WAT), Month at Top Right Corner (MOT), Quarter at Bottom Left Corner (QAT), or Year at Bottom Right Corner (YAT). ..
Timeline View Availability
To use the Timeline View, you need to have one of the Google Workspace editions. These include Essentials, Business Starter, Standard, and Plus, Enterprise Essentials, Starter, Standard, and Plus, Education Fundamentals, Standard, and Plus. ..
Set Up the Project Data
The recommended columns for the Timeline View are: -Date -Time -Location -User Activity -Comment
If you’re using Google Sheets formulas to determine the start or end dates of a period, make sure the results are formatted as dates.
Date Location
- Date
- Location
- Event or news story that happened at the location on that date or during that time period.
Task: Add a new task to the project timeline. Start date: End date:
If you need help pulling in data from another spreadsheet, we have tutorials for importing data into your sheet or converting your Excel workbook to Google Sheets.
Create the Timeline
To create a timeline:
- Choose the data set you want to use for your timeline.
- Choose the date range you want to use for your timeline.
- Choose the time period you want to use for your timeline.
- Click on the “Create Timeline” button.
You’ll see a new sheet added to your workbook labeled “Timeline 1” which looks similar to the Gantt chart. This sheet will show you how much time is left until your next meeting.
The goal of this project is to create a timeline of events that shows the progress of the company. The timeline should be organized in a way that makes it easy to see what has happened and how it relates to the other tasks.
Use the Timeline View
In the Settings sidebar, you can select the required columns and optional fields.
Start date: End date: Duration: Cards with the Start date or End date in the title will have the duration set to that day.
You can also select columns for the optional fields at the bottom of the sidebar: -Select a column to display your data in: -Select a second column to display your data against: -Click on the “Data” tab at the top of the sidebar to see your data in table form. ..
If you want to color-code your cards, choose a column to base the color on. The card detail column can display task details such as start, end, or duration. Group your tasks by a column like start, end, or duration if you like.
Timeline Views
You can view your timeline by various timeframes by choosing from the drop-down menu.
To the right, use the drop-down boxes to pick between a comfortable or condensed view or zoom in on the timeline.
Card Details
The Card Details sidebar on the right will show you all the details about the task on that card.
The data in each of the columns is organized by card type. You can color-code a card by choosing a color from the drop-down box. To use your own color, pick Customize to open the palette.
If you need to make changes to the details for a card (task), select Edit data at the bottom of the sidebar.
You’ll be able to see the progress of your project in a timeline, and make changes as needed.
You can adjust your data on the sheet at any time to see the updates on your timeline.
Google Sheets is a great tool for staying on task and up to date. You can see your project milestones and tasks, and then share the project schedule with team members or stakeholders. ..
If you want to sort or filter your data by color in Google Sheets, there’s a step-by-step guide available here. ..
